Accounts Payable
Accounts Payable processes payments from 老虎机攻略 vendors and encompasses the following services:
- GrizMart training and assistance
- Purchase Order Payments
- Travel reimbursements and stipends
Note: ProCard has moved to the PATH Desk in EL252. Please send emails to ProcardAdministrator@mso.umt.edu.
Procedures for Contract Services
Contract Services cannot be reimbursed to an individual who paid a business personally on behalf of the University because of potential IRS and other tax obligations to the business that the service was for and the individual requesting reimbursement. All contract services must be paid to the vendor doing the service. Accounts Payable will pay the vendor for any services rendered in conjunction with Procurement and it will be up to the employee if they paid otherwise on their own behalf to seek reimbursement from the business for the service. Any reimbursement requests for contract services will be returned to requester for processing as stated above.
Procedures for Meeting, Conference, Job Candidate Expenses and Entertainment Expenses:
The Entertainment Form is to be used for Entertainment events. This form is located in TDX at the following link:
If using a grant to pay for these expenses; please route thru ORSP office for pre-approval. You can do this by using comments in GrizMart Non PO or by sending the paper copies to ORSP to review and approve.
Definitions:
Entertainment is defined Entertainment - Policies - 老虎机攻略 (umt.edu)
Meeting Expense is defined as meals or light refreshments for 老虎机攻略 hosted meetings, ceremonies, and special occasions in which official university business is discussed/ conducted. These meetings may include 老虎机攻略 employees/students as well as 老虎机攻略 guests.
Conference Expense is defined as meals or light refreshments for 老虎机攻略 sponsored conferences for either on campus or off campus locations. These conferences may include 老虎机攻略 Employees/students as well as other conference attendees.
Job Candidate Expense is defines as expenditures for meals or light refreshments incurred in connection with the recruitment of candidates for employment at the University.
The Alcohol Use Approval Form needs to be completed/approved by president or designee prior to event, when alcoholic beverages are being served at the meetings, conferences, and job candidate or entertainment events.
Please contact the following staff members for all accounts payable questions.
ACCOUNTS PAYABLE CONTACTS
| Job Title | Name and Email Link | Phone Number |
|---|---|---|
| Associate Director of Accounts Payable | Suzy Ranger | (406) 243-2113 |
|
AP Specialist Vendors/Employees/Students/Travel |
Carol Ann Walton |
(406) 243-2516 |
|
AP Specialist Vendors/Employees/Students/Travel |
Alyssa Szwedkowicz |
(406) 243-2384 |
If you have any questions and are unsure who to speak with, you may email Accounts Payable or call an AP specialist.