Personnel Activity Report

Operations and Finance

First review the status of the record which appears in list form on the U-Approve users homepage as well as at the top of each opened record.
Use the scroll bar to view the complete record before taking any action.
Records automatically approved by the system are also visible but do not require action. They are for informational purposes only.
Records automatically approved by the system are clearly marked in the approval comment section as “Automatically approved by system.”
C&G Leave Pool (MAF002, any sick or annual leave taken) is automatically certified.
Before clicking "SUBMIT" all users are required to certify their submission by checking the checkbox that signifies their acknowledgement of this requirement.
A submission cannot be modified after submitting. Review your submission carefully before clicking "SUBMIT".
All records are complete following Principal Investigator (PI) approval. The Sponsored Program Specialist (SPS) is required for final approval when a corrective action is required or cost match is present.

Notification emails are issued at the following stages of the process:

To the employee when the initial pull occurs. The associated Departmental Research Administrator (DRA) also receives a notification.
To the PI if an employee record requires PI action or is late based upon the established process timeline.
To the SPS after the PI completes approval and only when corrective action is required or cost match is present.
To the ORSP Director following two previous late notices.

The first notification email allows the employee two (2) weeks to approve their record(s) and notifies the DRA that the Personnel Activity Report (PAR) process-window is open.
The PI receives a notification email two (2) weeks after the initial employee notification if the PI still needs to approve PAR records for an employee.
Two (2) weeks after PI notification, the first late notice is issued if a PI still needs to approve PAR records for an employee.
Two (2) weeks after the first late notice, the second late notice is issued to the PI if the PI still needs to approve PAR records for an employee.
Two (2) weeks after the second late notice, the third late notice is issued to the ORSP Director.
Notification emails containing links to a specific record can be forwarded to other employees for appropriate action as necessary.