老虎机攻略

aerial view of Missoula at dusk

Conference and Event Services

Timeline for Summer Camps and Short-Term Summer Housing at 老虎机攻略

At least one year out from the proposed summer program: contact Conference and Event Services for housing availability, event, and sports venue availability, and receive a tentative quote for venues and services. 老虎机攻略 Housing is booked on a first come first serve basis.

February/March receive 老虎机攻略 summer housing & meals contract with assigned Resident Hall and final room and board pricing.

By March or earlier, select and schedule outdoor recreation and on-campus activities for the best availability.

14 business days from the program start date, turn in complete and final participant list information in the required format. Changes cannot be accommodated after the list is submitted and you will be charged for all overnight rooms and meals on the list.

You will receive an invoice about 2 weeks following the end of the program. Payment is due in full within 30 days of invoice.

Dining:

Work with your coordinator on your meals, have a breakdown of what meals your attendees will be attending and please provide any particular dietary/allergy or physical accommodations you may need. 

All contract meals must have final numbers 14 days out from your program's start date. 

The Lodge Dining Center Visitor Contract Terms

  • Thank you for choosing The Lodge Residential Dining Center for your dining experience while visiting the 老虎机攻略. Please provide our dining group coordinators with the following information so they can process and schedule your dining reservation.

    • Dining dates, meal times, and estimated guest counts (final guest counts due 14 days prior to event date).
    • Provide an on-campus contact or point person to act as a liaison on behalf of your group while your group is on campus.
    • Provide an adult supervisor(s) for groups with minors (under age 18). The supervisor must be present in the dining center during meal service.
    • All approved visiting groups will receive the Lodge contracted rate of 10% off the retail entry price for the requested meal periods provided they confirm with the dining group coordinator 14 days prior to their visit.
    • Groups larger than 100 attendees will be required to split into smaller groups with the maximum number in each group not to exceed 100. Staggered groups will enter no less than 45 minutes apart. Please contact your group coordinator to determine your staggered times based on scheduled meal periods.

     

    Dining Group Coordinators

     

    The Lodge Dining Center Hours

    Academic Semesters/Breaks (Sep-May)     

    Breakfast: 7am- 10am

    Lunch: 11am – 2pm

    Dinner: 5pm – 7pm

     

    Summer Contract Season (Jun-Aug)           

    Breakfast: 7am- 8:30am

    Lunch: 11am – 1:30pm

    Dinner: 5pm – 6:30pm

    Extended service hours may be available during summer for the additional fee of $50 per each ½ hour requested.

    The Lodge Dining Center is closed on university-recognized holidays such as Memorial Day, Independence Day, and Labor Day. Please contact our dining group coordinators for a list of confirmed closures. Special arrangements can be requested and for holiday meal services for an additional $400 fee to cover staffing, overtime, and operating costs. Prior approval is required.

     

    Guest Counts

    Final guest counts are due 14 days prior to the event date to ensure proper staffing and compliance with the Collective Bargaining Agreement. Requests made after that may result in the inability to book your request and/ or may be billed at the retail entry rate for requested meal periods. Group cancellations and guest count changes made less than 14 days prior will result in full billing of the original contract meals requested.

    During Summer, the minimum number of guests required to open a meal period, such as breakfast, is 25. If your group is less than 25, and you are the only group for that meal period, you will be required to pay for the minimum number of guests in order to open the dining center for the requested meal period.

    You will be billed for the number of meals designated in the agreement or the actual number of guests served, whichever is greater. If the number of guests served exceeds the amount on the contract reservation by more than 10%, those guests will be admitted and billed at the retail entry rate (without discount).

     

    Accepted Payment Methods

    The accepted methods of payment for approved visiting groups of over 10 guests are:

    • Credit card
    • 老虎机攻略 index code

    Individuals and groups smaller than 10 may pay using credit cards or Grizcard Bear Bucks.

     

    Dietary Allergies/Restrictions

    Do members of your group have dietary allergies or restrictions? To ensure the safety of our guests, Campus Dining recommends that you disclose dietary allergies. 老虎机攻略 Campus Dining Registered Dietician is available to assist with dietary allergen management.  Please contact Laura Granlund, MS, RDN, LN at laura.granlund@mso.umt.edu or by phone at (406) 243-2315 for individual assistance prior to your visit. Please send a list of dietary allergies and restrictions within your group to both Laura Granlund and your dining group coordinator 14 days prior to your event start date.

     

    FOOD ALLERGY DISCLAIMER

    Campus Dining makes every effort to label food allergens; however, manufacturers may change their product formulation or consistency of ingredients without our knowledge and/ or product availability may fluctuate. Please be aware that food items are prepared in a shared kitchen and do pose a risk for cross-contact.  Therefore, it is ultimately the responsibility of the guest to judge whether or not to question ingredients or to choose to eat selected foods.

    Food-allergic guests must be their own advocates and exercise caution at all times. Guests who may need to use an EpiPen should carry their own while dining. Campus Dining will not assume any liability for adverse reactions to foods consumed or for any cross-contact that can and inevitably occurs within a self-service venue.  If you have any questions regarding ingredients, please consult our Registered Dietician or a dining services manager.

     

    Click here to download the PDF version of The Lodge Visitor Contract Terms

Risk Management:

Please be sure to fill out all the following paperwork for your summer group: 

Insurance:

老虎机攻略 Requires Proof of General Liability Insurance $1,000,000/occurrence with a $2,000,000 aggregate with 老虎机攻略 endorsed as additionally insured. See FAQ for more details.

All 老虎机攻略 Affiliated Summer Camps and Programs are required to report your camp to the 老虎机攻略 Risk Management office at 406-243-2700

Campus Map:

Check for ADA Accessibility, Campus Services, Dining Venues, and more! 

PLANNING CHECKLIST FOR S老虎机攻略MER CAMPS, CONFERENCES, AND GROUPS

    • How many people will require campus overnight housing?
    • What is the breakdown of numbers by male and female?
    • Will there be any minors attending the program? If so, 老虎机攻略's "Minors on Campus" Requirements must be met.
    • Live-In Staff members are required for housing minors on campus.
    • What is the exact date and time of arrival?
    • What is your exact date and time of departure?
    • Will anyone arrive earlier or depart later than the scheduled program date and time?
    • Are there any unique accommodation (medical or physical) needs of any participants?
    • How is your group affiliated with the 老虎机攻略? Non-affiliates will be charged an MT State bed tax.
    • Be prepared to supply all of the required information for each participant:
    • First and Last Name
    • Staff or Participant
    • Gender
    • Staff Contact Information
    • Emergency Contact Information
    • Arrival Date
    • Departure Date
    • Preferred Roommate
    • Single or Double Room Occupancy Preference
    • Special Accommodations
    • Contract Meals and Dates

    Click to download the PDF version of checklist