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Research & Training Center on Disability in Rural Communities

A group of people sitting at an outdoor event

Community Assessment for Accessible Rural Events (CAARE) Toolkit

Rural Community Events
Public events, like annual festivals, rodeos, and hometown celebrations, are ways for rural communities to gather and celebrate community. These events allow community members to reconnect with old friends and build relationships by meeting new people.

Rural community events are important because they create and maintain community resources and promote social cohesion through celebrating community together. They also contribute to economic, social, and political power by providing a physical space for community organizations and leaders to gather and interact.

The process of planning, developing, and maintaining rural community events are opportunities to be inclusive of all community members, especially those with disabilities.
A person who uses a mobility device smiling

CAARE Overview

This toolkit was created to help community members ensure their rural community events are accessible and inclusive. Resources in the toolkit help with planning indoor and outdoor events.

The toolkit includes:

  • Checklists of accessibility issues to consider
  • Surveys about accessibility for event attendees
  • Additional resources where you can find more information, guidance, and resources

Table of Contents

  1. Planning Events
  2. Indoor Events
  • Man who uses electric scooter with his guide dog

    Planning

    In this section:

    • Who lives in my community?
    • Planning
    • Venue considerations
    • Promotion
    • Organizational policies
  • Two men, one who uses a wheelchair, at an art sale

    Indoor Events

    In this section:

    • Parking
    • Bathrooms
    • Walkways
    • Programming
    • Entrances
    • Event Rooms & Materials
    • Service animals
    • Meals
  • A large group of people standing outside

    Outdoor Events

    In this section:

    • Parking
    • Bathrooms
    • Walkways
    • Service animals
    • Programming
    • Seating/Tables/Materials
    • Meals
  • Two people signing to each other

    Additional Resources

    In this section:

    • Links to the tools in this guide
    • Sources referenced in this toolkit
    • Additional resources
    • Event accessibility in the news
Man who uses electric scooter with his guide dog

Planning

In this section:

  • Who lives in my community?
  • Planning
  • Venue considerations
  • Promotion
  • Organizational policies
Two men, one who uses a wheelchair, at an art sale

Indoor Events

In this section:

  • Parking
  • Bathrooms
  • Walkways
  • Programming
  • Entrances
  • Event Rooms & Materials
  • Service animals
  • Meals
A large group of people standing outside

Outdoor Events

In this section:

  • Parking
  • Bathrooms
  • Walkways
  • Service animals
  • Programming
  • Seating/Tables/Materials
  • Meals
Two people signing to each other

Additional Resources

In this section:

  • Links to the tools in this guide
  • Sources referenced in this toolkit
  • Additional resources
  • Event accessibility in the news

Note:

All of the considerations mentioned in the Toolkit checklists might not apply to your rural event. Every rural community is different and has different needs– there is no one-size-fits-all solution. What may work for one community event may not work for another.

This Toolkit is designed to be a starting place for event organizers and attendees to address accessibility and usability issues in their communities.